Robert Reuben, Managing Director, Proceed Group Decommissioning
As we continue to see an explosion in application acquisition, we’re seeing a resulting level of software bloat.Decommissioning is vital in containing sprawl, but avoidance is becoming far too common.As decommissioning projects continue to get shelved, the financial drain on the business continues to grow.We lift the lid on a process that properly instigated, can be straight forward and can offer huge financial return.
In my last post I talked about the inherent reasons that decommissioning projects fail, and the first of the key steps needed to achieving success. Check the first blog out here, which talks about keeping decommissioning roles separate from the rest of IT to developing a strategy that all stakeholders have are engaged in the process.
That leads us into the final steps, which I’ve outlined here:
- Application identification – identifying all the applications that are good candidates for decommissioning.Due diligence is vital.Identify more than just a list of applications, also consider their business function, current and future costs and usage.
- Will any new application assume all functionality of this older version?
- Discovery and analysis – once you’ve identified your applications, this second phase gets into the detail of your business data, required retention periods, and gives a clearer picture of the work required, potential savings and any disruption.
- Decommissioning strategy – once you know which applications are on your list, this next phase should consider all the elements discussed earlier regarding stakeholders, potential business disruption, legal requirements for data, ROI etc.Without this strategy you risk missing important pieces by diving straight to the details.The consequences can be lost time, money and needless organisational disruption.
- Decommissioning design – once you’ve developed your strategya detailed design will save a tremendous amount of work on the implementation.Ideally from a technical standpoint, detailed instructions on how to accomplish the decommissioning tasks, will help the development team. The technical specifications created in this phase are important documents not just for development, but also for creating a detailed record of the old architecture, the new architecture and the process it took from getting from one to the other.From a business perspective it also offers traceability that ensures every business requirement is accounted for in the technical design.
It has never been more timely to undertake a decommissioning project as organisations face unprecedented challenges.The ensuing financial impact of Covid-19 is a compelling reason to reduce software bloat and all the related costs.Application decommissioning can be challenging.However, with the right experience, strategy and implementation guidance real financial rewards can be reaped.
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